You’ve hired a wedding planner — or maybe you’re thinking about it — and you’re wondering what exactly that means.
Here’s the thing — wedding planners do a lot. Like, a whole lot. It would take us all day to list every single detail (and you’ve got enough on your plate already). But since our goal is to make your engagement easier and a whole lot more enjoyable, let’s start with a little reminder for when the stress starts creeping in:
Take a deep breath and repeat after us:
My wedding planner is here to support me.
The value of my planner is that I always have someone who’s been around the block to ask questions.
There will be hiccups, but my planner can and will handle them while I enjoy my engagement and my wedding day.
Whew. Feel better already? Good. You’re strong, capable, and—best of all—not alone.
Now that you’ve got a solid support system in place, let’s talk about what a wedding planner actually does.
(Friendly disclaimer: every planner structures their services a little differently. What you’ll read below is based on our experience and approach.)
What Your Wedding Planner Handles
Planning Tools & Resources
We provide thoughtful resources for every couple, but the level of customization depends on the package you choose. Some of our services include personalized tools like:
- Budget creator & tracker – for every wedding event
- In-depth phase-based planning checklist
- A curated list of trusted, preferred vendors
- Planning guides for you along the way, like our questions for booking vendors, friend officiant playbook, speeches & toasts guide, and so many more!
- AC look-book for rentals you don’t want to purchase for a single day
Our more all-inclusive packages come with deeper levels of support and hands-on guidance, while others are designed for couples who prefer to take the lead with our team providing direction along the way.
Design & Logistics
Design is where vision meets logistics — and how much we’re involved depends on your package. For all of our couples, we take the ideas, inspiration, and priorities you share and translate them into real life, ensuring every detail works together smoothly.
For our design-inclusive packages, we go a step further — helping to craft and curate your vision from the ground up with the support of talented design vendors, mood boards, and mockups that bring your ideas to life.
We handle details like:
- Ceremony diagrams and reception floor plans
- Guidance on rentals, layouts, and visual flow
- Detailed wedding day timelines
- Coordination of load-in, setup, and tear-down
- Ensuring cohesive transitions between ceremony, cocktail hour, and reception
No matter your package, we’re there to make sure your celebration looks, feels, and flows effortlessly.
Décor & Day-Of Details
When it comes to the little things that make your day uniquely yours, we handle them with care. We’ll make sure every personal touch and sentimental detail finds its perfect place — without you needing to lift a finger.
- Placement of personal and specialty items (table numbers, place cards, signage, memory tables, cake knife and server, etc.)
- Pinning boutonnieres and relocating bouquets after the ceremony
- Collecting your items at the end of the night so nothing gets left behind
- Coordinating special details like guestbook displays, favors, or send-off items
It’s all about the small touches that make your celebration feel like you.
Vendor Communication
Behind every smooth wedding day is a team that’s completely in sync — and that’s no accident. We serve as the main point of contact for your vendors and your Wedding VIPs, keeping everyone aligned and the day running effortlessly.
- Serving as the go-to point of contact for your entire vendor team and Wedding VIPs
- Managing the schedule, communication, and flow of the day
- Sharing key updates and timeline details with your creative partners
- Distributing final payments and gratuities on your behalf
We keep everyone informed and calm so you can stay present and soak up every moment.
And Then There Are the Things You Don’t Expect…
Even with all the careful planning and coordination in the world, real weddings always come with a few surprises — the kind you could never plan for but that we’re ready to handle in stride. These are the moments when our team quietly shifts from planners to problem-solvers, making sure everything stays on track (and that you never even notice the hiccups).
We’ve been known to:
- Rework the getting-ready schedule when hair and makeup run a bit behind.
- Sew clients into their dress when a zipper decides to call it quits or sew on a rogue button that fell off a suit jacket.
- Double-check that Wedding VIPs don’t have hair ties on their wrists, phones, wallets, or keys in their pockets — and that everyone has their personal florals before the processional begins.
- Step in to help bustle a gown when the video from the seamstress is just not making sense.
- Track down the wedding party that somehow disappears right before the grand entrance.
- Make sure you have an actual plate and forks for your cake cutting — because trust us, nothing kills the vibe faster than cutting your cake onto a napkin.
Our superpowers? Staying cool under pressure, solving problems before you even notice them, and doing it all with a calm, compassionate smile.
These are the moments that don’t make the Pinterest board but make all the difference in keeping your day stress-free and seamless.
The Big Picture
At the end of the day, our goal as wedding planners is simple:
to make your planning process as seamless as possible and ensure that you don’t lift a finger on your wedding day.
Every planner is different, but we hope this gives you a glimpse into what our team does to bring your celebration to life — so you can focus on what really matters: soaking it all in.
Ready to Take the Next Step?
If you’re ready to make wedding planning feel effortless, we’d love to guide you through the process. Explore our wedding services to find the package that fits your needs — from hands-on planning to detailed coordination — and let’s create a celebration that feels simple, significant, and entirely you.
